ARTICLE I NAME and LOCATION
The organization shall be known as Northeast Florida Art Education Association. It is classified as a Not For Profit Corporation, 501 (c)(3).
The principle office of this organization shall be located at 2924 Knights Lane East, Bldg 2; Jacksonville, FL 32216 or at such other place as the organization designates.
ARTICLE II PURPOSES
- To promote and maintain the highest quality of art education
- To strengthen the position of art education and the importance of art in Duval County and the surrounding community
- To support and provide programs in art that meets the needs, interest, and abilities of both teachers and students
- To encourage growth of the Art Profession
- To integrate our philosophy and purpose within FAEA and NAEA
To provide opportunities where members can interact and share art experiences, lesson plans, and technical processes
ARTICLE III MEMBERSHIP
Membership shall be open to individuals professionally engaged in activities concerned with art education. Other classes of membership may be created by the Executive Board (such as lifetime membership).
ARTICLE IV OFFICERS
Section 1: The Executive Board shall be comprised of the immediate Past President, President, President-Elect, Secretary, and Treasurer.
Section 2: The Extended Board shall be comprised of the Historian, Social Media Chair, and Division Chairs: Elementary, Secondary, and appointed officers.
Section 3: The following officers shall perform the duties prescribed by this constitution and by the parliamentary authority adopted by the Association for a term of two years.
Section 4: Elective Officers and Duties
Past President: It shall be the duty of the Past President to act in a support capacity for the President and to chair the “Fall Fete” fundraiser.
President: It shall be the duty of the president to act as chief executive officer responsible for all affairs, operation, and management of the Association. The President shall preside at all meeting of the Association, prepare the agenda for the meetings, represent the interest of the NEFAEA membership, delegate any duties as deemed appropriate, propose the annual budget, approve expenditures, and be a delegate to meetings/conferences.
President-Elect: It shall be the duty of the President-elect to preside at meetings in the absence of the President, to assist and perform duties as directed by the President, and to assume the duties of the President in the event of a vacancy of that office. The President-elect shall advance to the office of President the succeeding term. The President-elect shall chair NEFAEA Fall and/or Spring art exhibitions and assist in the coordination of programming including general meetings and workshops.
Secretary: It shall be the duty of the secretary to oversee all records and documentation. The secretary keeps minutes of each meeting, presents the minutes for approval at each succeeding meetings, composes all correspondence of the Association (meeting notices, membership notices, thank you notes, etc.), keeps an updated membership list, and compiles and distributes notices via email.
Treasurer: It shall be the duty of the Treasurer to be the chief financial officer of the organization. The Treasurer is responsible for keeping and maintaining all financial records accurately, receive and account for the funds of the organization, notify members of payment of dues received by insuring membership card for the year, disburse funds for approved items, pay bills produce and submit a monthly finance report, prepare all tax forms and financial reports as required, and compile a current membership list from paid dues.
Historian: It shall be the duty of the Historian to document all activities of the Association by keeping copies, photographs and records of all publicity and activities of the Association. The Historian should photograph all NEFAEA functions, organize a scrapbook of the year’s events, display photographs and scrapbook, and submit photos to media and newsletter chair when applicable.
Social Media Chair: It is the duty of the Social Media Chair to post weekly to social media accounts (Facebook, Instagram, Twitter). These posts can include information about upcoming events and arts-related opportunities, teacher highlights and celebrations, art inspiration, etc. The Social Media Chair will also be responsible for creating Facebook events, inviting members, promoting events through social media accounts and through the organization blog (nefaea.org). NEFAEA Blog should include By-Laws, meeting minutes from board meetings, a listing of current board members, pertinent dates, contest and shows, conference information, scholarship and workshop opportunities.
Division Chairs: It is the duty of the division chairs to act as a liaison between the executive boards the respective divisions by reporting concerns and pertinent information. The Division Chairs shall provide leadership and resources to their respective division and organize a workshop or professional development event or their division. They should periodically provide updates or articles for the Social Media Chair.
Educational Program Liaisons: It shall be the duty of the Educational Program Liaisons to act as a contact between the NEFAEA Executive and Extended Board and their respective educational programs or schools, including, but not limited to private schools, charter schools, virtual schools, and school districts outside of Duval County Public Schools. The duty of these liaisons will also be to encourage Association membership from art teachers in their respective programs, and to insure that NEFAEA members associated with their educational programs are notified of Association activities and opportunities.
Museum Representative: It shall be the duty of the Museum representative to act as a liaison between the Association and Museum organizations and to insure that members are notified of Museum programs and workshops.
Retired Division Chair: It shall be the duty of the Retired Division Chair to represent and act as a liaison between the Association and the retired educators group and to encourage Association membership from this group.
Duval Teachers United Representative: It shall be the duty of the DTU Representative to communicate information from DTU that would be pertinent to NEFAEA.
Higher Ed Division Chair: It is the duty of the Higher Ed Division Chair to act as a liaison between the Association and Higher Education.
Community-at Large Representative: It is the duty of the Community-at Large Representative to act as a liaison between the Association and the community.
Duval County District Resource Representative: It shall be the duty of the District Representative to act as a liaison between the Association and the school board.
Grant Selection Committee: It shall be the duty of the Grant Selection Committee to determine eligibility of applicants for the Leslie Beddard Scholarships. The Grant Committee is appointed by the President on a yearly basis and shall be composed of elected and appointed officers of the Association. The Grant Selection Committee will not include member of the Association requesting grant for that year.
Section 5: Terms of Office – The terms of Executive and Extended Board office shall be for two school years. Appointed office shall be for one school year commencing at the beginning of the school year in August.
Section 6: Vacancy of Office – In the event any officer resigns, or is unwilling, or unable to serve for a prolonged period of time, a new officer will be elected to complete the term, under the same procedure as Article V for election of Officers. The President may appoint a replacement person for that office until the next election. Exception to this vacancy ruling: The President Elect position shall be appointed by the President with board approval.
ARTICLE V ELECTION OF OFFICERS
Section 1: Time and Method of Nominating – Initial nominations shall be made by the Executive Board. Nominations can be submitted via email to firstname.lastname@example.org by July 31st of the election year and will be accepted provided that the nominee is a member in good standing and the nominee accepts the nomination. The Executive Board will present a slate of nominations at the DCPS Pre-planning meeting as well as on the organization’s website nefaea.org for non-local members.
Section 2: Time and Method of Election – Elections will be held online via electronic poll/survey on the day of the DCPS Pre-planning. The online voting period will occur on this day from 8:00AM until 11:59PM.
Section 3: Vote Necessary to Elect – A majority of the members voting during the open voting period.
ARTICLE VI MEETINGS
Section 1: Regular Meetings – General meetings of the Association shall be held periodically during the school year. Pre-planning in August is our first official meeting of the year. The “End of Year Meeting” luncheon is held on the day after the last Post-Planning day.
Section 2: Board Meetings – Board Meetings will be held periodically during the school year.
Section 3: Special Meetings – Special meetings of the Association may be called by the President. Advance notice of the date, time, and location of the meeting will be sent by email.
Section 4: Time/Date/Place of Regular, Board, and Special Meetings – Time, date, and locations of all meetings will be sent by the board members. All members will be notified of meetings through email and newsletter in a timely fashion.
ARTICLE VII FINANCE
Section 1: Annual dues – Association dues shall be determined by the Executive Board. Membership is valid for the current school year. The cost of Membership is discounted if paid on the first Pre-planning meeting. Full cost of membership is required for the remainder of the year. No pro-rated price is available. Membership cards represent receipt for dues.
Section 2: Annual Fundraiser – An Annual Fundraiser (called Fall Fete) shall be determined by the Executive Board. Past President will oversee the Annual Fundraiser. Artwork created by Association members for this event will be auctioned off in a Silent Auction. A live auction consisting of art donations from local area artist will be held in conjunction with the Silent Auction. Net proceeds from this Event will be deposited in the Leslie Beddard Scholarship Fund to be used for Professional Art Grants for teachers. Other fundraiser events shall be determined and profiled by the President during the school year. All proceeds from these sales will be retained by the Association.
Section 3: Donations and Sponsorships – Donations and Sponsorship gifts for fundraising Events shall be accepted anytime during the school year.
Section 4: Art Exhibition Fees – Will be determined by the Executive Board.
Section 5: Workshop Fees – A workshop fee may be accessed to cover Artist fees or charges for certain Workshops sponsored by NEFAEA.
Section 6: Leslie Beddard Grants: Scholarship grants are offered only to members of the Association for Professional Development. All members are eligible including Appointed and Elected officers. Any member requesting a grant for the year cannot be on the Grant Selection Committee. Grant guide lines will be determined by the Executive Board.
ARTICLE VIII MAJORITY AND QUORUM
Majority is defined as one vote over half the members in attendance at any meeting that has been announced to its members 15 days in advance. Quorum for board meetings shall be 50% or more of the elected board members.
ARTICLE X PARLIMENTARY AUTHORITY
Robert’s Rule of Order, newly revised, shall be the authority on all questions of procedure not otherwise covered in the constitution.
ARTICLE XI AMENDMENTS
Section 1: Notice – Copies of all proposed amendments to the constitution must be sent to all members of the Association at least ten days in advance of the date the vote for approval will be taken. Votes will be cast via online poll/survey.
Section 2: Adoption – Amendments shall be adopted by a majority of members voting.
ARTICLE XII COMMUNICATION
Emails, website, social media, and general meetings shall be our means of communication.
ARTICLE XIII DISSOLUTION
This Association may be dissolved only pursuant to the agreement of the Executive Board. Upon dissolution of the Association assets shall be distributed for one or more exempt purposes within the meaning of section 501(C) (3) of the IRS code or the corresponding provision of any future federal tax code, federal government, state or local government for the public purpose. No part of the net income assets shall ever inure to the benefit of any officers or members of the association or any private individual.